Privacy Notice

Verit Solutions Ltd ("Verit", "we", "us" or "our") respects your privacy. This Privacy Notice explains how we collect and use personal information when you visit our website, contact us, request a demonstration, or provide information for evaluation purposes.

Verit is currently developing and evaluating its credential verification technology. The website is primarily intended to provide information about Verit and allow organisations and other interested parties to contact us or request a demonstration.

1. Who we are

Verit Solutions Ltd ("Verit", "we", "us" or "our") is a private limited company registered in England and Wales under company number 16344761.

Registered office:
124 City Road
London
United Kingdom
EC1V 2NX

Email: verit.req@outlook.com

For the purposes of UK data protection law, Verit Solutions Ltd is the controller of the personal information described in this notice.

2. Information we collect

Depending on how you interact with us, we may collect:

Information you provide to us

This may include:

  • your name;
  • email address;
  • organisation and job role, where provided;
  • information included in an enquiry or demo request;
  • documents or certificates you voluntarily provide for demonstration or evaluation purposes; and
  • other information you choose to provide when communicating with us.

Please avoid providing sensitive or unnecessary personal information in documents submitted for a demonstration unless we have specifically agreed this with you.

Website and analytics information

We may collect limited technical and usage information about visits to our website, such as device/browser information, pages visited and interactions with the website, through cookies or analytics technologies.

3. How we use your information

We may use personal information to:

  • respond to enquiries;
  • arrange and provide demonstrations;
  • understand whether Verit may be suitable for an organisation's requirements;
  • communicate with prospective pilot users or business contacts;
  • evaluate and improve our website and technology;
  • maintain the security and operation of our website; and
  • comply with legal or regulatory obligations.

Submitting an enquiry or requesting a demonstration does not create a customer account, subscription or commercial relationship with Verit.

4. Documents provided for demonstrations

If you voluntarily provide a certificate or other document for a demonstration, we will use it only for the agreed demonstration, evaluation or related communication unless we agree otherwise with you.

You should only provide documents that you are authorised to share with us.

Where possible, we recommend using sample, redacted or non-sensitive documents for demonstrations.

Documents provided for demonstrations are deleted within 30 days after the demonstration is completed, unless we agree otherwise with you.

5. Our lawful bases

Depending on the circumstances, we may process personal information because:

  • it is necessary for our legitimate interests, such as responding to business enquiries, developing Verit, evaluating potential business relationships and maintaining the security of our website;
  • processing is necessary to take steps at your request before entering into a contract, where applicable;
  • you have provided consent, where consent is required; or
  • processing is necessary to comply with a legal obligation.

Where we rely on legitimate interests, we consider whether those interests are proportionate and whether they affect your rights and interests.

6. Cookies and analytics

Our website may use essential cookies and, with appropriate consent where required, analytics technologies to understand how the website is used.

We use Google Analytics to understand how visitors use our website.

Non-essential cookies or similar technologies will be used in accordance with applicable consent requirements.

You can manage your cookie preferences through our cookie consent tool.

7. Who we share information with

We do not sell personal information.

We may share limited personal information with service providers that help us operate our website and business, such as hosting, analytics and email providers.

Where information is transferred outside the UK, we will use an appropriate lawful transfer mechanism where required.

8. How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Our anticipated retention periods are:

  • General enquiries: up to 12 months after our last communication.
  • Demo requests and business correspondence: up to 24 months after our last meaningful interaction.
  • Documents supplied for demonstrations: deleted within 30 days after the demonstration or evaluation is completed, unless we agree otherwise with you.
  • Analytics information: user-level and event-level analytics data is generally retained for up to 14 months, in accordance with our Google Analytics retention settings.

We may retain information for longer where necessary to establish, exercise or defend legal claims or comply with legal requirements.

9. Security

We take reasonable technical and organisational measures appropriate to the nature of the information we process.

However, no internet-based system can be guaranteed to be completely secure.

10. Your rights

Depending on the circumstances, UK data protection law may give you rights in relation to your personal information, including rights to:

  • request access to your information;
  • request correction of inaccurate information;
  • request deletion of information;
  • request restriction of processing;
  • object to certain processing;
  • request data portability where applicable; and
  • withdraw consent where processing is based on consent.

These rights are not absolute and may depend on the circumstances and lawful basis involved.

To exercise your rights, contact us at:

verit.req@outlook.com

11. Complaints

If you have concerns about how we use your personal information, please contact us first so that we can try to resolve them.

You also have the right to raise a complaint with the UK Information Commissioner's Office (ICO).

12. Changes to this notice

We may update this Privacy Notice as Verit develops, particularly as we introduce pilots, customer services or additional functionality.

The latest version will be published on this website.

13. Contact

Questions about this Privacy Notice can be sent to:

Verit Solutions Ltd
124 City Road
London
United Kingdom
EC1V 2NX
verit.req@outlook.com